Tags:
Gift Card
GiftCardProduct
GiftCardLiabilityAccount
OrderSyncViaGiftCard
Managing Gift Card Transactions in QuickBooks via Parex Bridge
Overview:
When using official Shopify gift cards, it’s important to map the correct Gift Card Liability account in the Parex Bridge app. This ensures gift card transactions are recorded accurately in QuickBooks.
Once the liability account is configured:
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Selling gift cards increases the liability balance
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Redeeming gift cards decreases the liability balance
You can configure this under Other Payment Settings in the Parex Bridge app (see screenshot for reference).
Detailed Information:
1. When a Gift Card Product Is Sold in Shopify
Selling a gift card in Shopify increases the mapped liability account in QuickBooks.
Example:
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Shopify product: Gift Card – $10
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When synced, Parex Bridge creates (or maps) a non-inventory product in QuickBooks with the same name.
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This product is linked to the liability account selected in the app settings, increasing the balance.
If a gift card product with the exact same name already exists in QuickBooks (e.g., Gift Card – $10), the app maps to the existing product and records the transaction against its assigned liability account.
2. When an Order Is Paid Using a Gift Card
When a Shopify order is paid using the Gift Card payment method:
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The Gift Card Liability balance is reduced
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Parex Bridge creates a negative line item named “Gift Card” in QuickBooks
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This line item is linked to the mapped liability account
If an order is fully paid with a gift card, the net total in QuickBooks will be zero, correctly reflecting the redemption of gift card funds.
